Executive Assistant

Location: West Palm Beach, FL with the ability to travel as necessary

The Role: We are seeking a highly motivated and experienced Executive Assistant to provide comprehensive C- level support. The ideal candidate will have exceptional organizational and analytical skills, attention to detail and the ability to thrive in a fast-paced and dynamic environment. At WorldQuant, we believe in work/life balance, but we also have a 24/7 mentality, and the Executive Assistant must be able to handle multiple priorities, often with little notice.

As the Executive Assistant, you will be responsible for sophisticated calendar management across multiple time zones, keeping the individual well informed of his daily meetings and upcoming commitments, sending reminders prior to each, handling last minute changes to the schedule, arranging complex domestic and international travel, preparing travel documentation and visas, coordinating with the other Executive Assistants, and assisting in all other administrative duties as required.

• Manage complex calendar including scheduling, rescheduling and canceling meetings as needed across multiple time zones while maintaining meeting cadences.
• Coordinate and manage all aspects of travel arrangements, including domestic and international air travel, ground transportation, accommodations and visas.
• Communicate effectively and efficiently with other Executive Assistants ensuring all needs are met and schedules are aligned.
• Maintain confidentiality and discretion in all matters pertaining to the individual and the organization.
• Develop and maintain a strong understanding of the organization’s goals, priorities and key stakeholders to ensure effective communication and coordination.
• Provide support to the Senior Management team for internal and external conferences.
• Conduct research, prepare reports, and provide support for various projects as required.

What You’ll Bring:

• Bachelor’s degree required
• Minimum of 10 years’ experience providing executive-level support to a senior executive in the financial services industry is required
• Experience in sophisticated calendar management across multiple time zones
• Strong organizational and planning skills, with the ability to manage tasks and priorities effectively
• Excellent written and verbal communication skills
• High level of proficiency in Microsoft Office and other relevant software
• Ability to maintain a high level of confidentiality and discretion
• Demonstrate a 24/7 mentality while maintaining a work/life balance
• Be a great teammate with a strong willingness to participate and help others
• Experience using confluence is a plus

Our Benefits:

• Core Benefits: Fully paid medical and dental insurance for employees and dependents, flexible spending account, 401k, fully paid parental leave, generous PTO (paid time off) that consists of:
  • twenty vacation days that are pro-rated based on the employee’s start date, at an accrual of 1.67 days per month,
  • three personal days, and
  • ten sick days.
• Perks: Employee discounts for gym memberships, wellness activities, healthy snacks, casual dress code
• Training: learning and development courses, speakers, team-building off-site
• Employee resource groups

Pay Transparency:

WorldQuant is a total compensation organization where you will be eligible for a base salary, discretionary performance bonus, and benefits.

To provide greater transparency to candidates, we share base pay ranges for all US-based job postings regardless of state.  We set standard base pay ranges for all roles based on job function and level, benchmarked against similar stage organizations.  When finalizing an offer, we will take into consideration an individual’s experience level and the qualifications they bring to the role to formulate a competitive total compensation package.

The Base Pay Range For This Position Is $130,000 – $150,000 USD.

At WorldQuant, we are committed to providing candidates with all necessary information in compliance with pay transparency laws.  If you believe any required details are missing from this job posting, please notify us at [email protected], and we will address your concerns promptly.